Privacy Policy

This Privacy Policy explains how SOMANA collects, uses, and protects information when you visit somana.com or interact with us through the site. It applies to this website only. Data processed as part of SOMANA's platform deployments at customer facilities is governed by the applicable customer agreement (MSA, DPA, or equivalent).

1. Who we are

SOMANA, Inc. (placeholder — confirm entity)
Website: https://somana.com
Contact: privacy@somana.com (placeholder — confirm)

SOMANA provides a system layer for physical AI, connecting existing industrial hardware and software into a coordinated intelligence layer. This policy covers only the information collected through our marketing website.

2. Information we collect

We collect information in three ways:

Information you provide directly. When you submit a form on the site — for example, "Build With Us," "Submit an Inquiry," "Careers," or a contact form — we collect the information you enter: name, work email, company, role, message content, and any files or attachments (such as a CV for career submissions).
Information collected automatically. When you visit the site, our servers and analytics tools automatically log standard technical data: IP address, browser type and version, device type, operating system, referring URL, pages visited, timestamps, and general geolocation derived from IP. This data helps us maintain site security, understand traffic patterns, and improve the site.
Information from cookies and similar technologies. See Section 5.

We do not operate a public comment system, user account system, or user-generated content feature on this site. If those features are added later, this policy will be updated accordingly.

3. How we use your information

We use the information above to:

Respond to inquiries, demo requests, and pilot conversations initiated through the site.
Evaluate career applications and communicate with candidates.
Maintain, secure, and improve the site.
Send occasional communications about SOMANA — such as product updates or event invitations — only where you have opted in, or where legally permitted for existing business contacts.
Comply with legal obligations and enforce our Terms of Use.
Maintain, secure, and improve the site.
Send occasional communications about SOMANA — such as product updates or event invitations — only where you have opted in, or where legally permitted for existing business contacts.
Comply with legal obligations and enforce our Terms of Use.

We do not sell your personal information, and we do not use inquiry data for advertising or share it with unaffiliated third parties for marketing purposes.

4. Legal bases for processing (for EU / UK visitors)

Where GDPR or UK GDPR applies, we rely on the following legal bases:

Consent — for optional marketing communications and non-essential cookies.
Legitimate interest — for site security, analytics, and responding to business inquiries.
Performance of a contract or pre-contract steps — when you initiate a commercial conversation with us.
Legal obligation — where required by applicable law.

You may withdraw consent at any time by contacting privacy@somana.com.

5. Cookies and analytics

We use a limited set of cookies and similar technologies:

Strictly necessary cookies — required for the site to function (e.g., load balancing, security).
Analytics cookies — to understand how visitors use the site and improve it. [LEGAL: confirm analytics provider — e.g., Plausible, Fathom, or Google Analytics 4 — as choice affects disclosures.]
Preference cookies — to remember basic settings such as cookie consent choices.

We do not use advertising or cross-site tracking cookies. You can manage your preferences through the cookie banner on the site or through your browser settings. A separate [Cookie Policy] provides the full list of cookies used.

6. Embedded content from other services

Pages on this site may include embedded content from third parties — for example, video players, form providers, or map services. Embedded content behaves as if you had visited the third-party site directly, and those providers may set their own cookies and collect data about your interaction. We recommend reviewing the privacy policies of any third-party service whose content is embedded here.

7. Who we share your data with

We share information only with:

Service providers who help operate the site and our business — such as cloud hosting, email delivery, analytics, form processing, and applicant-tracking systems — under written agreements that require them to protect your data and use it only for the purposes we specify.
Professional advisors (legal, accounting, compliance) where necessary.
Authorities, where required by law or to protect our legal rights.
Successors in the event of a merger, acquisition, or sale of assets, in which case the acquiring party will be bound by this policy or provide equivalent protections.

[LEGAL: confirm subprocessor list and any international transfers — this affects GDPR/UK disclosures and Standard Contractual Clauses.]

8. International data transfers

SOMANA is based in the United States. If you access the site from outside the US, your information may be transferred to, stored in, and processed in the US or other countries where our service providers operate. Where required by law (including GDPR and UK GDPR), we implement appropriate safeguards — such as Standard Contractual Clauses — for such transfers.

9. How long we retain your data

We retain personal information only as long as necessary for the purposes described in this policy:

Inquiry and contact form data: for the duration of the commercial conversation and a reasonable follow-up period, typically [X] months (confirm).
Career application data: as needed to evaluate the application, and thereafter in accordance with applicable employment law.
Technical log data: typically [X] days (confirm) for security and diagnostics.

We may retain information longer where required by law or to establish, exercise, or defend legal claims.

10. Your rights

Depending on where you live, you may have the right to:

Access the personal information we hold about you.
Correct inaccurate information.
Request deletion of your information.
Object to or restrict certain processing.
Request portability of your information.
Withdraw consent where processing is based on consent.
Lodge a complaint with a supervisory authority (in the EU/UK) or your state's attorney general (in the US, where applicable).

To exercise these rights, contact privacy@somana.com. We may need to verify your identity before responding.

California residents: you also have specific rights under the CCPA/CPRA, including the right to know, delete, correct, and opt out of "sale" or "sharing" of personal information. SOMANA does not sell or share personal information as defined by these laws.

[LEGAL: confirm state-specific disclosures for CA, CO, CT, VA, UT, and other applicable US state privacy laws.]

11. Security

We use reasonable administrative, technical, and physical safeguards to protect personal information — including encryption in transit, access controls, and monitoring. No method of transmission over the internet is fully secure, however, and we cannot guarantee absolute security.

12. Children

The site is not intended for children under 16, and we do not knowingly collect personal information from children. If you believe a child has provided information through the site, please contact privacy@somana.com and we will delete it.

13. Changes to this policy

We may update this policy from time to time. Material changes will be indicated by updating the "Last updated" date and, where appropriate, by a notice on the homepage. For substantial changes affecting existing contacts, we will notify affected individuals where reasonably possible.

14. Contact

Questions, requests, or concerns about this policy or your personal information may be sent to:

SOMANA, Inc.
Attn: Privacy
privacy@somana.com (placeholder — confirm)
[Company mailing address]

For EU/UK visitors: [LEGAL: confirm whether an EU/UK representative under GDPR Art. 27 is required and add contact details.]